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The Very Good Adulty ADHD Guide to WHERE IS THAT FUCKING PAPER
Buy a three-ring binder, transparent page sleeves, and dividers with pockets
label your dividers based on the types of adulty things you have to do. Mine are stuff like “medical” and “vet” and “car” and “taxes.”
Stuff those page sleeves like there’s no tomorrow -
For example my “vet” section has cards and contact info in the pocket of the divider and each page sleeve holds 4-8 pages of receipts for procedures (to have proof of spay/neuter in case you need it for a doggie daycare or licensing), proof of vaccinations, license info and previous licenses, a list of prescriptions the dog has had (so we know what she reacts well to if we have to go to an emergency vet), an annual schedule for recommended visits, and clear photos of her with identifying markings (in case she gets lost, god forbid).
Your “taxes” section should include things like a copy of any W4s or 1099s, receipts for business-related expenses, A RUNNING TOTAL ON YOUR OUT-OF-POCKET MEDICAL EXPENSES FOR THE YEAR BECAUSE YOU CAN DEDUCT THAT OVER A CERTAIN THRESHOLD, Information about other deductibles or income (rent, mortgage, loans), and your previous seven years’ worth of filing.
Your “car” section needs to have registration info and insurance info and maintenance history and receipts for previous work done (so you can compare costs and make sure you aren’t getting screwed)
Have you been Identity Thieved? It fucking sucks! Guess where you’re going to keep copies of your police report, credit freeze information, and annual credit reports? THAT’S RIGHT FUCKERS, fill some sleeves.
Sort and organize stuff neatly if you want to, but I’ve found that just knowing that the damn slip of paper is in its section makes my life a million times easier. It’s a lot faster to dig through a couple page dividers for your accident report from three years ago than it is to search through a whole room/apartment/house.
This is where scary mail goes, btw. If you get something weird about lifetime tax benefits or a copy of test results from your doctor or information about a lawsuit from your insurance it goes in this folder. Read the scary mail and make sure it isn’t urgent, of course, then bury that paper like a squirrel hoarding nuts for the winter because you might not need it but if you do need it later on it’ll be good to have it.
Make a separate section for VERY DANG IMPORTANT DOCUMENTS. This is where you’ll put copies of your birth/marriage/death certificates (not yours for the death one, obvi, but that’s the kind of paper you need to have on hand when someone you love dies and you’re getting calls from their creditors four years later). Your social security card goes here. Your naturalization paperwork goes here. Your passport goes here.
Keep that section (and the whole folder, really) locked up safe. Don’t put it in a safe deposit box (because if you need one of these papers after banking hours you’ll be shit outta luck), but put it in a locking drawer or file cabinet or (if you can swing it) a small fireproof safe.
I’m sure all of that looks like utter bullshit because if you were organized enough to have a folder in the first place this wouldn’t be a problem, right? Nah, I’m a mound of hot garbage, this is what the process looks like from start to finish for filing this crap:
Acquire stressful paperwork through mail or doctor visits or whatever
Once I’ve made sure it isn’t urgent I artfully place the stressful paperwork in the Pile Of Other Stressful Paperwork In A Place I Will See Often (I put mine behind my laptop but if you want to get a nice decorative tray or bin for yours that’s a fun way to spice things up, get crafty with it, why not?)
At about the three-month mark your pile may be too precarious to continue adding more. Pull out the folder.
Sort the pile by category BEFORE YOU OPEN THE FOLDER. DO NOT SORT AS YOU GO. You should now have some smaller piles.
Put the smaller piles in the folder in whatever way they’ll fit. Your goal here isn’t to have an Asthetique Bullet Journal™© it’s to generally know where your important paper is when you need it. So if you’re cramming twelve pages into a single page sleeve and mixing blood test results with podiatrist receipts FUCKING SUPERB YOU FUNKY LITTLE DINOSAUR. Just make sure you’re mixing stuff within the same general category.
For real, you don’t even have to put it in the actual sleeves, this is why you get dividers with pockets, you can just tuck the stuff in the pockets until you’ve got the energy to put it in the sleeves
Pare the hoard about every two years. I’ll take a section at a time (or the whole thing if I’m hyperfocused out of a general sense of panic) and set aside stuff that I clearly don’t need anymore. Registration for a car you don’t own anymore, for example, or payment records for a loan you’ve paid off (keep proof that it’s paid off, but you don’t need confirmation of a six-year-old payment)
Enjoy your newfound adult power as you impress your friends and vex your enemies by taking only a very short amount of time to find important documents. You can get back to your bank THE SAME DAY. You don’t need to go down to the record office and wait two weeks, you have your birth certificate right here! Going to a new doctor? Bring past labs so they’ll take you seriously about your family history of hyperlipidemia and OK a lipid panel even though you’re too young to be sick like that! Selling your car and need to give the title to the new owner! FUCKING DONESIES I DON’T HAVE TO GO TO THE DMV MOTHERFUCKERS. Gotta fax your transcripts to apply for that new job? Guess who isn’t going to have to pay for a parking permit and walk up that goddamned hill to the registrar’s office ever a-fucking-gain.
It’s so fucking relaxing my pals. You have no idea how many stress headaches my dorky purple folder has saved me.
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